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Florida Coast Career Tech    
2011-2012 Catalog [Aug. 2011-Aug. 2012] 
  Jan 29, 2023
2011-2012 Catalog [Aug. 2011-Aug. 2012] [Archived Catalog]


General Admissions Eligibility 
Enrollment and Registration Procedures 
Tuition and Fees 
Financial Aid

Financial Aid

Applying for Aid
Types of Financial Aid
Qualifying for Aid
Title IV Financial Aid Satisfactory Academic Progress
Veterans Affairs

Florida Coast Career Tech offers many types of financial assistance to students who would otherwise be unable to further their education without such support. Depending on the type of aid, eligibility is based on one or more of the following criteria: financial need of the individual (in the case of dependent students family need is used), educational costs, academic achievement, availability of funds, disability and/or special talent. Inquiries regarding financial aid should be directed to the Enrollment Services/Financial Aid Office on the student’s home campus. A student’s home campus is his/her point of contact for academic advising, financial aid advising and disbursement of funds. In addition, information on financial aid requirements, forms and awards is available on our Web site through Connections.

It is your responsibility to …

  • check Connections for financial aid status and if additional information is required
  • apply early for financial aid assistance
  • complete a FAFSA (Free Application for Federal Student Aid) each year
  • submit all required forms and documentation
  • use financial aid for educationally–related expenses only
  • pay your tuition and fees, books and other charges with financial aid funds or from your own resources

Applying for Aid

The Free Application for Federal Student Aid (FAFSA) is used to determine eligibility for federal financial aid, state aid and institutional scholarships. Students should apply early, preferably before April 15, each year.  The maximum financial aid package available will be awarded to students whose information (1) is received and reviewed by this date and (2) meets all federal and institutional requirements. The FAFSA is available at The school code for Florida State College at Jacksonville is 001484.  The application is to be completed by the student and the student’s parents (if dependent). Once the application is processed, the results of the federal analysis are sent to the schools listed on the application. The student will receive a Student Aid Report (SAR) via mail or e–mail. Students may also be required to submit additional documents to their home campus Enrollment Services/Financial Aid Office and if selected for verification will be required to submit income information such as W2’s and tax forms.  The student’s financial aid package cannot be completed until all requested documents have been received.

Tuition and fees, books and other charges are due at the time such charges are incurred. If they qualify, documented financial aid students may have their classes held until financial aid is received. The amount due on the student’s account will be deducted from the financial aid amount disbursed. If funds remain, a direct deposit to the student’s bank account or FSCJ Refund Card will be issued for the difference. Students electing to defer charges must complete the Student Aid Authorization Form. Students signing a Student Aid Authorization give the College permission to deduct miscellaneous fees and prior debts from financial aid funds.

If financial aid is reduced, terminated or otherwise insufficient to pay charges, the student is responsible for payment of charges from their own resources. College regulations prohibit registration or release of transcripts, grades or diplomas for any student whose account is delinquent. Delinquent accounts may be reported to a credit bureau and can result in placement with a collection agency, at which time additional collection costs will be assessed.

Financial aid is not automatically renewed each year. To continue receiving financial aid, students must reapply each year. As financial circumstances change from year to year, the award amount may be different each year. Financial aid is awarded for the academic year and credited toward tuition and fees each semester. Financial aid enrollment and disbursements are based on classes required for the student’s program of study. If students choose to take classes outside their program of study, they may be required to pay the cost from their own resources. Students taking classes at two different institutions at the same time can only receive aid at their home institution and an official consortium agreement must be approved

Types of Financial Aid

There are several types of aid available ranging from federal and state student grants, work-study, and loans.

Grants are gift aid, and most do not have to be repaid unless an overpayment has resulted due to the student withdrawing from school before the planned end of the period of enrollment for which the grant was awarded.

Federal Work-Study provides income (which does not have to be repaid) from a part-time job.

Federal Loans must be repaid with interest.  Both Subsidized and Unsubsidized loans are available to students.

Workforce Certificate Grant (Formerly PSAV)

A Florida Coast Career Tech institutional grant for students enrolled in an eligible Workforce Certificate. Recipients must be enrolled for at least six workforce credits and must meet certain eligibility requirements.

Qualifying for Aid

To be eligible for federal, state and institutional aid students must meet the following criteria:

  1. Demonstrate financial need (may not be required for some loan and institutional programs).
  2. Have a standard high school diploma or high school equivalency degree on file, or complete a high school education in a home school setting that is treated as such under state law.
  3. Be enrolled in a college credit program or an eligible vocational program.
  4. Not be in default or owe a repayment of Title IV funds.
  5. Have a valid Social Security number.
  6. Be a U.S. citizen or an eligible non–citizen with permanent residency status and an alien registration identification number (may not be required for some institutional programs).
  7. Be registered with Selective Service (males between the ages of 18 and 25).
  8. Federal regulations require that students may only receive financial aid if they are maintaining Satisfactory Academic Progress (see details below).
  9. Must have all requested documents on file before disbursements are made.

Title IV Financial Aid Satisfactory Academic Progress

Students are only allowed to attempt a limited number of credit hours under federal financial aid guidelines. Credits may include college or workforce credits, transfer credits, and all other credits attempted at Florida State College at Jacksonville. All students receiving Title IV financial aid funds must meet Satisfactory Academic Progress (SAP). Academic history is reviewed for all students applying for financial aid, regardless of whether financial aid has been previously received. 

Satisfactory Academic Progress Policy

  1. Students pursuing an associate degree are not eligible for aid if they exceed 180 credit hours attempted. All transfer credits and credits attempted from a previous major will be included in the SAP calculation. This SAP status cannot be appealed.
  2. Students pursuing a bachelor’s degree are not eligible for aid if they exceed 240 credit hours attempted. All transfer credits and credits attempted from a previous major or associate degree will be included in the SAP calculation. This SAP status cannot be appealed.
  3. All academic history, with the exception of 30 hours of remedial coursework and English as a Second Language courses, is included when reviewing a student’s SAP status whether or not Title IV funds were received during the period of enrollment. Academic history includes transfer and vocational coursework.
  4. Each student’s progress will be evaluated each term.
  5. Students may be eligible for a financial aid warning period of one term. During this term students will maintain financial aid eligibility even though they are not currently meeting SAP standards. Students on financial aid warning will not be awarded aid for subsequent terms until academic progress is in compliance or an approved appeal is processed.
  6. The College will monitor quantitative and qualitative criteria to determine satisfactory academic progress. Students are deemed “meeting SAP standards” if they are in compliance with criteria listed below:
    1. To meet quantitative SAP standards students must successfully complete 67 percent of all courses attempted and must not attempt more than 150 pecent of the coursework required to complete their degree or certificate program.
    2. To meet qualitative SAP standards students must maintain a cumulative G.P.A. of 2.0 or better. For financial aid purposes, the cumulative G.P.A. may include repeated courses, transfer hours and grades that were removed through the college’s academic forgiveness policy. 

Appeal Process

If a student who was previously not meeting SAP criteria brings his/her academic progress back into compliance prior to the next time SAP is calculated, no appeal is required. The student’s eligibility for financial aid will be automatically reinstated. Students who are not meeting SAP criteria and who are not eligible for a financial aid warning period are no longer eligible for financial aid. Students no longer eligible for financial aid who have documented extenuating circumstances may submit an appeal to have their aid reinstated. If the appeal is approved, the student may have financial aid reinstated for either the current or subsequent term and will be considered to be on financial aid probation. Appeals are approved for one term only and cannot be approved retroactively. Students must make other arrangements to pay their tuition and fees if their financial aid is terminated and they do not appeal or their appeal is denied. Students are responsible for any debt incurred as a result of financial aid awards being cancelled for failure to meet SAP standards.

Student appeals must include, in the students’ own words, why they are not meeting SAP standards and what has changed that will enable them to successfully complete all courses attempted going forward. Appeals may be approved for extenuating circumstances only.

The definition of extenuating circumstances includes:

  1. Death in the immediate family.
  2. Medical conditions such as a family member needing round-the-clock care by the student.
  3. Extended illness of student or immediate family.
  4. Military duty.
  5. Other documented extenuating circumstances beyond the control of the student.

Appeal forms are available to students online via the financial aid website and through Connections. Students must complete the appeal application and submit the completed packet to the campus financial aid office. All appeals must be approved or denied by the Campus Dean of Student Success. The Dean’s decision will be posted in Connections within 45 days upon receipt of the appeal. Decisions made by the Dean are final and may not be appealed by the student.

Incomplete appeal applications will not be reviewed. An appeal application is considered incomplete if any requested information is omitted, the appeal form is not filled out completely or supporting documentation is not attached. Supporting documentation must be appropriate for the extenuating circumstance; e.g., death certificate for death in family, physician’s note for illnesses or hospitalization, military orders, etc.

Students whose appeals are approved must successfully complete all courses attempted. Successfully completed grades include: A, B, C, D, S and NG. Students may also receive additional stipulations such as limitations on the number of allowed hours of enrollment.

Students who received an approved appeal but are not meeting SAP standards after one term are no longer eligible for financial aid and will have all awards cancelled for the next term. Students may submit an academic plan to have their financial aid eligibility reinstated. An academic plan consists of:

  • a degree audit which lists all courses required for completion of the student’s program of study. The student should log on to Connections to print his/her degree audit to review with an academic advisor.
  • a timeline of what courses will be taken each term for the next three enrollment periods.
  • an estimated date of graduation.
  • an estimated date at which the student will attain a clear SAP status.
  • a signature from the student acknowledging s/he understands that continued financial aid eligibility is contingent upon adherence to the academic plan and appeal guidelines.

Students must not deviate from the academic plan without prior written approval from an academic advisor.

If an appeal is denied, the student cannot resubmit the appeal until he/she has successfully completed at least one academic semester/mini-session with the equivalent of 6 credit hours and earned a term GPA of 2.0 or higher.

Re-establishing Eligibility for Financial Aid

A student will be reinstated for financial aid eligibility at such time as he or she successfully completes sufficient hours (67 percent of attempted hours) and has a sufficient grade point average (2.0) to meet the minimum requirements for eligibility as set forth in this policy.

Remedial Courses

Financial aid will not pay for more than 30 remedial credits attempted.

Repeat Course Policy for Financial Aid

Effective July 1, 2011, due to changes in federal regulations the FInancial Aid Office is required tomonitor and adjust a student’s enrollment level for Title IV aid if, or when, they repeat course work for credit that they have already earned. Students can retake courses and receive federal aid if they had previously failed a course, but can only receive financial aid twice for a course that has been previously passed. A passing grade is defined as D- or better. This repeat course policy for financial aid is separate from institutional academic polices regarding repeat courses.

The policy allows a student to receive financial aid under the following situations:

  • To repeat any failed course until a passing grade is received.
  • To repeat one time any course in which you previously  received a passing grade.

Please Note

Regardless of the outcome, courses are not eligible to be covered by financial aid after a second attempt has been made for a course that has at any time previously earned a passing grade.

Audited Classes/Challenged Exams

Financial aid will not pay for audited classes or challenged exams.


Title IV financial aid recipients who officially withdraw may be subject to repayment terms as outlined by the Department of Education. Repayment is based on the actual number of days completed for each session within the term. If disbursement has already been made to the student, it is the student’s responsibility to repay all funds due. Federal regulations require a formula be used based on number of calendar days in each session the student was scheduled to attend and the number of days the student actually attended by session before withdrawal to determine how much financial aid was “earned” by the student. The difference between aid disbursed and aid earned will be used to calculate how much the student must repay. Information on the Return of Title IV Funds policy is available at each campus Enrollment Services/Financial Aid Office.

If the student unofficially withdraws (stops attending) or student’s academic transcript reflects unsuccessful completion of all courses, Florida Coast Career Tech will have student aid calculated on 50% of the session. Documentation of an academic–related activity, including notification from the faculty, may be used to recalculate aid based on the last date of attendance.

Veterans Affairs

Veterans benefits are a form of student aid awarded to eligible individuals based on their military service. Listed are the most commonly used programs provided under Title 38 of the United States Code which authorizes payment of educational benefits to eligible individuals.

  • Chapter 30: New GI Bill — members of the armed forces who entered active duty for the first time after June 30, 1985.
  • Chapter 31: Disabled Veterans — members having a service–connected disability which entitles them to veteran compensation.
  • Chapter 32: Veterans Educational Assistance Program (VEAP) — members who initially entered service after December 31, 1976.
  • Chapter 33: Post-9/11 GI Bill — members who served a minimum of 90 days on active duty after September 10, 2001.
  • Chapter 33e: Post -9/11 GI Bill-Transfer of Entitlement (TOE) — dependents of members who served a minimum of 90 days on active duty after September 10, 2001, that were approved by the Department of Defense (DOD) to transfer education entitlement to their dependents.
  • Chapter 35: Survivor and Dependents — sons, daughters, spouses and surviving spouses of veterans who died in service, as a result of a service–connected disability or became permanently and totally disabled.
  • Chapter 1606: Selected Reserve Program — members of the selected reserve who are certified by their unit commander and the VA.
  • Chapter 1607: Selected Reserve Program — members of the reserve components called or ordered to active duty in response to a war or national emergency (contingency operations) as declared by the President or Congress on or after September 11, 2001.

A veteran’s representative is located in the Enrollment Services/Financial Aid Office on each campus to provide forms and information pertaining to educational assistance for veterans. The following actions must be taken once the veteran student has been admitted to the College:

  1. Complete the necessary applications at the Enrollment Services/Financial Aid Office on any campus.
  2. Provide a copy of DD214 member copy 4, if applicable.
  3. Provide a copy of marriage licenses, birth certificates and divorce decrees, if applicable.
  4. Provide a certificate of eligibility from VA, if available.

Inquiries relating to benefits should be directed to the Veterans Affairs Atlanta Regional Processing Office (VARPO) at (888) 442-4551.

Certification Restrictions

The College’s Veterans Affairs Office will audit all courses for enrolled students who are eligible to receive benefits. There are restrictions as to the programs and courses for which students will be certified.

  1. Students may only be certified for programs, courses and terms approved by the state approving agency. The declared program of study must be the same on both the College’s record and the student’s official Veteran Affairs file. Students must follow the selected program of study and can only be certified for courses which are required for graduation.
  2. Students cannot be certified for an audit course, a course for which they have previously received credit, an on-line remedial class or the repeat of an “I” grade within one year.
  3. Non–punitive grades will be reported to the Department of Veterans Affairs and will affect the previously submitted certification within a given term.
  4. Veteran students must achieve satisfactory academic progress in order to continue to be certified. Unsatisfactory progress must be addressed with an academic counselor before certification can be resumed. Minimum standards of progress are the same as for the general student population. See the section on “Standards of Academic Progress.”

Attendance Policy

Veterans in vocational programs are allowed two days of unexcused absences per class per calendar month. Excused absences are those occurring for the reasons cited hereafter and officially accepted by the VA certifying official.

  1. Personal Illness — Must be supported by a physician’s signed statement on letterhead stationery, specifying the dates the student was incapable of attending classes.
  2. Death in Family — Pertains to death of a parent, spouse, children, brothers or sisters only. Must be supported by valid evidence that indicates date of death and relationship of deceased person to the veteran.
  3. Jury Duty — Must be supported by a document from the court showing dates of jury service.

Documentation of excused absences must be submitted no later than the 10th calendar day of the month following the month in which the absences occurred. All unexcused absences are reported to the Veterans Administration. Partial days of absence are converted to full days. Veterans reported for failure to attend class will be contacted by the College Veterans Affairs Office. Without a satisfactory explanation and immediate resumption of attendance, veterans will be reported to the VA as having terminated attendance in that course. Individuals reported for excessive absence will be eligible for recertification at the beginning of the following term providing other enrollment criteria are met.

Deferment and Short–Term Loans

One deferment of tuition and fees charges per year is available for veteran students who qualify. The VA deferment due date is determined as follows.

  1. If the term is at least 60 calendar days in length, the obligation must be cleared no later than 60 calendar days from the beginning date of the term.
  2. If the term is less than 60 calendar days, the obligation must be cleared no later than 10 calendar days from the end of the term.

Note: Veteran students requesting a deferment of tuition and fees charges pending receipt of benefits are entering into a signed loan agreement from the College to assist with educational costs. Educational loans are not dischargeable in bankruptcy. Failure to pay tuition and fees charges may result in disenrollment, a restriction against registration, additional veteran deferments or release of transcripts, grades or diplomas. The debt can be reported to the credit bureau and collection costs assessed. If disenrolled, student’s change in enrollment status will be reported to the Department of Veteran Affairs and can affect eligibility of benefits received.


This section provides general financial aid and VA information only. It is accurate as of the date this catalog was published, but is not meant to be a complete list of all financial aid and VA regulations. If financial aid standards of academic progress are changed, the new requirements will supersede those listed in this catalog. Florida Coast Career Tech reserves the right to cancel or amend awards based on a change in funding or other reasons specified by federal, state and institutional policies.