General Admissions Eligibility
Enrollment and Registration Procedures
Tuition and Fees
Frequently Asked Questions
Applying for Aid
Types of Financial Aid
Qualifying for Aid
Title IV Financial Aid Satisfactory Academic Progress
Florida Coast Career Tech offers many types of financial assistance to students who would otherwise be unable to further their education without such support. Depending on the type of aid, eligibility is based on one or more of the following criteria: financial need of the individual (in the case of dependent students family need is used), educational costs, academic achievement, availability of funds, disability and/or special talent. Inquiries regarding financial aid should be directed to the Enrollment Services/Financial Aid Office on the student’s home campus. A student’s home campus is his/her point of contact for academic advising, financial aid advising and disbursement of funds. In addition, information on financial aid requirements, forms and awards is available on our Web site through Connections.
It is your responsibility to …
- check Connections for financial aid status and if additional information is required
- apply early for financial aid assistance
- complete a FAFSA (Free Application for Federal Student Aid) each year
- submit all required forms and documentation
- use financial aid for educationally–related expenses only
- pay your tuition and fees, books and other charges with financial aid funds or from your own resources
Applying for Aid
The Free Application for Federal Student Aid (FAFSA) is used to determine eligibility for federal financial aid, state aid and institutional scholarships. Students should apply early, preferably before April 15, each year. The maximum financial aid package available will be awarded to students whose information (1) is received and reviewed by this date and (2) meets all federal and institutional requirements. The application is available at the www.fafsa.gov. The school code for Florida State College at Jacksonville is 001484. The application is to be completed by the student and the student’s parents (if dependent). Once the application is processed, the results of the federal analysis are sent to the schools listed on the application. The student will receive a Student Aid Report (SAR) via mail or e–mail. Students may also be required to submit additional documents to their home campus Enrollment Services/Financial Aid Office and if selected for verification will be required to submit income information such as W2’s and tax forms. The student’s financial aid package cannot be completed until all requested documents have been received.
Tuition and fees, books and other charges are due at the time such charges are incurred. If they qualify, documented financial aid students may have their classes held until financial aid is received. The amount due on the student’s account will be deducted from the financial aid amount disbursed. If funds remain, a check or direct deposit to the student’s bank account will be issued for the difference. Students electing to defer charges must complete the Student Aid Authorization Form. Students signing a Student Aid Authorization give the College permission to deduct miscellaneous fees and prior debts from financial aid funds.
If financial aid is reduced, terminated or otherwise insufficient to pay charges, the student is responsible for payment of charges from their own resources. College regulations prohibit registration or release of transcripts, grades or diplomas for any student whose account is delinquent. Delinquent accounts may be reported to a credit bureau and can result in placement with a collection agency, at which time additional collection costs will be assessed.
Financial aid is not automatically renewed each year. To continue receiving financial aid, students must reapply each year. As financial circumstances change from year to year, the award amount may be different each year. Financial aid is awarded for the academic year and credited toward tuition and fees each semester. Financial aid enrollment and disbursements are based on classes required for the student’s program of study. If students choose to take classes outside their program of study, they may be required to pay the cost from their own resources. Students taking classes at two different institutions at the same time can only receive aid at their home institution and an official consortium agreement must be approved
Types of Financial Aid
There are several types of aid available ranging from federal and state student grants, work-study, and loans.
Grants are gift aid, and most do not have to be repaid unless an overpayment has resulted due to the student withdrawing from school before the planned end of the period of enrollment for which the grant was awarded.
Federal Work-Study provides income (which does not have to be repaid) from a part-time job.
Federal Loans must be repaid with interest. Both Subsidized and Unsubsidized loans are available to students.
Workforce Certificate Grant (Formerly PSAV)
A Florida Coast Career Tech institutional grant for students enrolled in an eligible Workforce Certificate. Recipients must be enrolled for at least six workforce credits and must meet certain eligibility requirements.
Qualifying for Aid
To be eligible for federal, state and institutional aid students must meet the following criteria:
- Demonstrate financial need (may not be required for some loan and institutional programs).
- Have a standard high school diploma, high school equivalency degree or ATB (Ability to Benefit) on file.
- Be enrolled in a college credit program or an eligible vocational program.
- Not be in default or owe a repayment of Title IV funds.
- Have a valid Social Security number.
- Be a U.S. citizen or an eligible non – citizen with permanent residency status and an alien registration identification number (may not be required for some institutional programs).
- Be registered with Selective Service (males between the ages of 18 and 25).
- Federal regulations require that students may only receive financial aid if they are maintaining Satisfactory Academic Progress (see details below).
- Must have all requested documents on file before disbursements are made.
Title IV Financial Aid Satisfactory Academic Progress
Students are only allowed to attempt a limited number of credit hours under federal financial aid guidelines. Credits may include college or workforce credits, transfer credits, remedial credits and all other credits attempted at any division of Florida State College at Jacksonville. All students receiving Title IV financial aid funds must meet Satisfactory Academic Progress (SAP) in order to receive Title IV funds. Academic history is reviewed for all students applying for financial aid, regardless of whether financial aid has been previously received.
All students receiving aid must successfully complete a minimum of 67% of cumulative credit hours attempted. For example, a student attempting 35 credits must complete 23 credits successfully (35 credits x 67% = 23 credits). Students must also maintain at least a 2.0 G.P.A. SAP will be evaluated yearly, after the spring semester, for the following academic year. Students enrolled in one–year or less certificate or vocational programs will have grades reviewed at the end of each term. (Successfully completed grades: A, B, C, D, S, NG – Unsuccessful grades: U, W, F, FN, I, NR.) Failure to meet these standards may impact the student’s eligibility for financial aid and ability to register. Please contact the enrollment services/financial aid office on your campus for further information.
Students receiving financial aid will have their aid terminated once they exceed 150% of the number of credits needed to complete their degree or certificate program. This regulation applies to all students, including those that have not previously received financial aid. For example, a student working toward an A.A. degree needs 60 hours to graduate. Once the student attempts more than 90 hours he/she is no longer eligible for financial aid. (60 hrs x 150% = 90 hrs) Under extenuating circumstances the 150% rule may be appealed. The 150% rule applies to all classes attempted by the student, including remedial, vocational and transfer hours. Students must make other arrangements to pay their tuition and fees if their financial aid is terminated and they do not appeal or their appeal is denied.
Students whose aid is cancelled may appeal this decision only if there are extenuating circumstances (medical or personal problems). To appeal, the student must complete and return the appeal form to the home campus enrollment services/financial aid office. All supporting documentation must be attached or the appeal form will not be accepted. After reviewing the written appeal and all documentation, the campus dean will notify the student in Connections (students will be required to log on to their student accounts in Connections for notification). All aid remains cancelled until the student receives notification the appeal was approved for the next period of enrollment. The dean reserves the right to limit the student’s enrollment to less than full–time.
Financial aid will not pay for more than 30 remedial credits attempted.
Audited Classes/Challenged Exams
Financial aid will not pay for audited classes or challenged exams.
Title IV financial aid recipients who officially withdraw from all classes during the first 60% of the academic term will be subject to repayment terms as outlined by the Department of Education. If disbursement has already been made to the student, it is the student’s responsibility to repay all funds due. Federal regulations require a formula be used based on number of calendar days in the term and the number of days attended by the student before withdrawal to determine how much financial aid was “earned” by the student. The difference between aid disbursed and aid earned will be used to calculate how much the student must repay. Information on the Return of Title IV Funds policy is available at each campus Enrollment Services/Financial Aid Office.
If the student unofficially withdraws (stops attending) or student’s academic transcript reflects unsuccessful completion of all courses, Florida Coast Career Tech will have student aid calculated on 50% of the term. Documentation of an academic–related activity, including notification from the faculty, may be used to recalculate aid based on the last date of attendance.
Veterans benefits are a form of student aid awarded to eligible individuals based on their military service. Listed are the most commonly used programs provided under Title 38 of the United States Code which authorizes payment of educational benefits to eligible individuals.
- Chapter 30: New GI Bill — members of the armed forces who entered active duty for the first time after June 30, 1985.
- Chapter 31: Disabled Veterans — members having a service–connected disability which entitles them to veteran compensation.
- Chapter 32: Veterans Educational Assistance Program (VEAP) — members who initially entered service after December 31, 1976.
- Chapter 33: Post-9/11 GI Bill — members who served a minimum of 90 days on active duty after September 10, 2001.
- Chapter 33e: Post -9/11 GI Bill-Transfer of Entitlement (TOE)-dependents of members who served a minimum of 90 days on active duty after September 10, 2001, that were approved by the Department of Defense (DOD) to transfer education entitlement to their dependents.
- Chapter 35: Survivor and Dependents — sons, daughters, spouses and surviving spouses of veterans who died in service, as a result of a service–connected disability or became permanently and totally disabled.
- Chapter 1606: Selected Reserve Program — members of the selected reserve who are certified by their unit commander and the VA.
- Chapter 1607: Selected Reserve Program — members of the reserve components called or ordered to active duty in response to a war or national emergency (contingency operations) as declared by the President or Congress on or after September 11, 2001.
A veterans representative is located in the Enrollment Services/Financial Aid Office on each campus to provide forms and information pertaining to educational assistance for veterans. The following action must be taken once the veteran student has been admitted to the College.
- Complete the necessary applications at the Enrollment Services/Financial Aid Office on any campus.
- Provide a copy of DD214 member copy 4, if applicable.
- Provide a copy of marriage licenses, birth certificates and divorce decrees, if applicable.
- Provide a certificate of eligibility from VA, if available.
Inquiries relating to benefits should be directed to the Veterans Affairs Atlanta Regional Processing Office (VARPO) at (888) 442-4551.
The College’s Veterans Affairs Office will audit all courses for enrolled students who are eligible to receive benefits. There are restrictions as to the programs and courses for which students will be certified.
- Students may only be certified for programs, courses and terms approved by the state approving agency. The declared program of study must be the same on both the College’s record and the student’s official Veteran Affairs file. Students must follow the selected program of study and can only be certified for courses which are required for graduation.
- Students cannot be certified for an audit course, a course for which they have previously received credit, an on-line remedial class or the repeat of an “I” grade within one year.
- Non–punitive grades will be reported to the Department of Veterans Affairs and will affect the previously submitted certification within a given term.
- Veteran students must achieve satisfactory academic progress in order to continue to be certified. Unsatisfactory progress must be addressed with an academic counselor before certification can be resumed. Minimum standards of progress are the same as for the general student population. See the section on “Standards of Academic Progress.”
Veterans in vocational programs are allowed two days of unexcused absences per class per calendar month. Excused absences are those occurring for the reasons cited hereafter and officially accepted by the VA certifying official.
- Personal Illness — Must be supported by a physician’s signed statement on letterhead stationery, specifying the dates the student was incapable of attending classes.
- Death in Family — Pertains to death of a parent, spouse, children, brothers or sisters only. Must be supported by valid evidence that indicates date of death and relationship of deceased person to the veteran.
- Jury Duty — Must be supported by a document from the court showing dates of jury service.
Documentation of excused absences must be submitted no later than the 10th calendar day of the month following the month in which the absences occurred. All unexcused absences are reported to the Veterans Administration. Partial days of absence are converted to full days. Veterans reported for failure to attend class will be contacted by the College Veterans Affairs Office. Without a satisfactory explanation and immediate resumption of attendance, veterans will be reported to the VA as having terminated attendance in that course. Individuals reported for excessive absence will be eligible for recertification at the beginning of the following term providing other enrollment criteria are met.
Deferment and Short–Term Loans
One deferment of tuition and fees charges per year is available for veteran students who qualify. The VA deferment due date is determined as follows.
- If the term is at least 60 calendar days in length, the obligation must be cleared no later than 60 calendar days from the beginning date of the term.
- If the term is less than 60 calendar days, the obligation must be cleared no later than 10 calendar days from the end of the term.
Note: Veteran students requesting a deferment of tuition and fees charges pending receipt of benefits are entering into a signed loan agreement from the College to assist with educational costs. Educational loans are not dischargeable in bankruptcy. Failure to pay tuition and fees charges may result in disenrollment, a restriction against registration, additional veteran deferments or release of transcripts, grades or diplomas. The debt can be reported to the credit bureau and collection costs assessed. If disenrolled, student’s change in enrollment status will be reported to the Department of Veteran Affairs and can affect eligibility of benefits received.
This section provides general financial aid and VA information only. It is accurate as of the date this catalog was published, but is not meant to be a complete list of all financial aid and VA regulations. If financial aid standards of academic progress are changed, the new requirements will supersede those listed in this catalog. Florida Coast Career Tech reserves the right to cancel or amend awards based on a change in funding or other reasons specified by federal, state and institutional policies.