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Florida Coast Career Tech    
2009-2010 Catalog [Aug. 2009-Aug. 2010] 
  Nov 29, 2022
2009-2010 Catalog [Aug. 2009-Aug. 2010] [Archived Catalog]


Workforce Certificate Grading Policies

Class Attendance

The policy on attendance for college classes will be the responsibility of the professor, and the professor will fully inform students of such policy at the beginning of the term.

The faculty and staff at Florida Coast Career Tech want you to succeed. Since studies indicate a positive relationship between good attendance and better grades, you are strongly encouraged to attend all classes and arrive on time.

  • Individual instructors establish their own class attendance policies. Each instructor’s policy is included in the course materials distributed at the beginning of each term.
  • It is your responsibility to understand and follow these policies and, if possible, to notify instructors in advance when it is necessary to miss a class.
  • Any anticipated prolonged absences should be reported to instructors as soon as possible.
  • If you stop attending class(es) for any reason, you should consult with your instructor(s) about possible withdrawal from the class(es).

Course Audits

Students may elect to audit a workforce credit course by completing the audit form. Students may not change from credit to audit or from audit to credit after the drop deadline. A grade of “X” will be assigned for all courses taken in audit status.

No credit will be awarded and fees for workforce courses taken on an audit basis are the same as those taken for workforce credit basis.

Courses taken for audit do not count as hours enrolled for the following areas: veteran certification, financial aid awards, Social Security certification, international student enrollment requirements or early admission program enrollment requirements.

Grading System

Florida Coast Career Tech’s grading system is designed to evaluate the performance of students as fairly and equitably as possible.

Letter grades will be assigned for courses as follows:

     A = Excellent
  B = Good
  C = Average
  D = Poor
  F = Failure
  FN = Failure for Non-Attendance*
  W = Withdrawal
  I = Incomplete
  X = Audit
  NR = Not Reported by Instructor

*The FN grade indicates that a student has failed a course due to non–attendance. It is calculated as an “F” in the student’s grade point average. For students receiving financial aid, failure for non–attendance may require the student to refund to the College all or part of his or her aid. The FN grade will be assigned by the faculty member at anytime following the final withdrawal date for the course. Students who are in a failing status because of non–attendance but return to the course prior to the withdrawal date may elect to withdraw from the course.

Grade Forgiveness and Course Repeats

Students may repeat a course in an attempt to improve a grade previously earned. State Board Rule 6A–14.0301 limits such attempts to courses where a “D,” “F” or “FN” grade was earned, and limits to two the number of times a course grade may be forgiven. The official grade and the grade used in calculating the GPA shall be the last grade earned in the course.

A student may have only three total attempts in any course, including the original grade, repeat grades and withdrawals. Upon the third attempt in a course, the student must be given an “A,” “B, ” “C,” “D” or “F.” A fourth attempt may be allowed only through a general appeals process based on major extenuating circumstances.

Courses may be repeated if they are designated as repeatable through the curriculum process (e.g., certain music courses), or if they are required to be repeated by a regulatory agency, or are being repeated as part of a regulatory requirement for continuing education to stay current in a field, such as teacher certification. All courses attempted will appear on the transcript. The forgiveness policy does not apply to courses repeated after the term in which a degree was awarded. Students must be aware that transfer institutions may treat repeated courses differently and that some forms of financial aid may be affected.

Withdrawal Grades

A student may withdraw without academic penalty at Florida Coast Career Tech from any course up to the published withdrawal date. The assigned grade of “W” is not included in the calculation of any grade point average. Course(s) receiving a grade of “W” are included in attempted courses when determining a standard of academic progress. The student will be permitted to withdraw only in the first and second attempt. The student is not permitted to withdraw from the course upon the third attempt. Upon the third attempt a student must receive an “A,” “B,” “C,” “D,” “F” or “FN” grade for the course.

Students may request a withdrawal for extenuating circumstances after the session withdrawal date by requesting a grade change. The appropriate campus dean will make the decision after consulting with the faculty member(s). Requests for “W” grades after the end of a course constitutes a grade change and must follow the procedure for grade changes.

To withdraw officially from one or more courses after the “drop with refund” deadline (withdrawal from all courses constitutes withdrawal from Florida Coast Career Tech), students must follow one of these procedures.

  1. Obtain withdrawal form(s) from any campus enrollment services office.
  2. Students are strongly encouraged to contact their professor(s) before withdrawing.
  3. Submit the completed form to the office of enrollment services. Forms will also be accepted by fax.
  4. Students can complete withdrawal process through the Web registration system, Connections, on or before the withdrawal deadline.

Note: Students who receive Title IV Federal Aid and withdraw during the first 60 percent of the academic term will be subject to repayment terms as outlined by the federal agency from which the aid was awarded.

Incomplete Grade – “I” Grade

An “I” grade may be assigned at the instructor’s discretion upon request by the student to permit the student time to complete required coursework which he/she was prevented from completing in a timely way due to non–academic reasons. The instructor may require the student to document the request to assist in the decision. The instructor may choose not to grant the request. The “I” grade should be considered only when the student has the potential to earn a passing grade if the missing work is made up.

The instructor shall prescribe in a written agreement with the student the remaining coursework required for completion and removal of the “I” grade. A copy of this agreement will be kept on file in the office of the appropriate dean. All work must be completed within the first eight weeks of the subsequent term, unless the instructor agrees to a longer time frame (not to exceed one year). When the work is completed, the instructor will submit a grade change form with the grade earned. If the work is not completed within the prescribed time frame, the “I” will automatically change to an “F” grade. The student will be informed of the final grade assigned.

To be eligible for an “I” grade, the student must be passing the course at the time of the request, and must have completed at least 75% of the course work.

Student Warnings

When students repeat a course at Florida Coast Career Tech, only the last grade earned is calculated in their cumulative grade point average (GPA). However, students with an excessive number of “W,” “I” or “FN” grades and students who repeat courses to improve their GPA may jeopardize their admission to programs at other institutions.

Grade Points

To evaluate the scholastic standing of students, the following points are assigned to grades.

     A = four grade points per semester hour
  B = three grade points per semester hour
  C = two grade points per semester hour
  D = one grade point per semester hour
  F = zero grade points per semester hour
  FN = zero grade points per semester hour

Students’ scholastic standing or grade point average is obtained by dividing the total number of grade points earned by the total number of semester hours attempted for which the foregoing grades have been assigned. Grades of “I,” “W,” “NR,” and “X” are not used in the computation of grade point average.

GPA Calculation Example

 Credit Hours 

VOC 0101

B 3.0 3.0 9.0 3.0

VOC 0102

A 4.0 4.0 16.0   4.0
  VOC 0103 C 2.0 3.0 6.0 2.0
  VOC 0104 D 1.0 3.0 3.0 1.0

34 GPA points divided by 10 GPA hours equals 3.40 GPA.

Grade Changes

Once a grade of “A,” “B,” “C,” “D,” “F,” “FN” or “NR” in a course has been reported to the Office of the Registrar, it may be changed only:

  1. upon recommendation of the professor who assigned the grade with approval of the associate dean or program manager, or
  2. upon recommendation by the program manager or associate dean and approved by the campus instructional dean when the professor who assigned the grade is no longer a member of the faculty.

The “I” grade may be changed by the professor to “A,” “B,” “C,” “D,” “F” or “FN” within the time limits specified in the “I” grade agreement.

Standards of Academic Progress

Florida Coast Career Tech is dedicated to providing students with a high quality educational experience in an environment supportive of intellectual and personal development. The purpose of the Standards of Academic Progress (SOAP) is to clearly communicate the minimum expectations of academic progress.

At the end of each semester, instructional program managers will evaluate students for academic progress and apply appropriate interventions. Students suspended from workforce certificate programs will follow the same reinstatement procedures as college credit students; however, registration limitations for students returning from suspension will be at the discretion of the program manager.

*Please note that these standards are not the same as those applicable to financial aid. See the Financial Aid section of the catalog for financial aid standards.

Specific Standards

In order to maintain satisfactory academic progress, students must maintain the following minimum cumulative standards:

Florida Coast  
Career Tech

Required SOAP
Grade Point

6 hours or
more credit


Standards for Students on Academic Warning, Academic Probation and Academic Suspension

Academic Warning

Students who do not meet the standards for satisfactory standing will initially be placed on academic warning. All students placed on warning must meet with a properly credentialed employee during the semester before registering for future semesters. Students who make satisfactory progress during the semester will remain on academic warning until they return to satisfactory standing.

Academic Probation

Students who do not make satisfactory progress based on the standard while on academic warning will be placed on academic probation. All students placed on probation must meet with a properly credentialed employee during the semester before registering for future semesters. When an employee deems a student to be in need of in–depth intervention, a counselor will assist the student.  Students who make academic progress will remain on probation until they return to satisfactory standing.


Students who do not make satisfactory progress (i.e., 2.0 SOAP GPA or greater and 50 percent successful semester course completion) while on academic probation will be placed on academic suspension and must wait one semester before reinstatement is possible. Students on academic suspension should seek reinstatement by contacting a student success office approximately two months prior to the beginning of the semester they wish to re–enter Florida Coast Career Tech.

Reinstatement Process

  1. Following the suspension period, students who wish to re–enter Florida Coast Career Tech must complete an application for reinstatement available at any campus student success office. All students requesting reinstatement must meet with the campus dean of student success or the dean’s designee. The campus dean of student success or the dean’s designee will enter the approval for all reinstatements.
  2. Suspended students who apply for reinstatement will be reinstated on probation.
  3. Students who are approved for reinstatement may register for the subsequent semester if satisfactory academic progress is made.
  4. Reinstated students who do not make satisfactory progress during a semester of reinstatement will be suspended and restricted from registration for one academic year. At the conclusion of the suspension period, these students may apply for reinstatement as described in paragraph one (1) above.
  5. Immediate Reinstatements – Students will be immediately reinstated if a grade change restores them to satisfactory standing.

Students in Vocational Preparatory Instruction (VPI)

Prior to Workforce Certificate Program Midpoint

Prior to the midpoint of their program of study, students whose Test of Adult Basic Education (TABE) scores are within two grade levels of the exit requirement for the program may enroll simultaneously in their workforce certificate courses and required VPI until they reach the midpoint of their workforce certificate program. If a student does not test within two grade levels of the exit requirement for the program, the student must enroll only in VPI courses. Once the student earns a TABE score no more than two grade levels from the exit requirement, the student may enroll in workforce certificate coursework.

At the Workforce Certificate Program Midpoint

Once students reach the midpoint of their workforce certificate program, they must have earned a TABE score within one grade level of their program exit requirement. If students have not earned a TABE score within one grade level of the exit requirement by the midpoint of the program, they must enroll only in VPI coursework. When the student earns a TABE score which is no more than one grade level below the exit requirement, the student will be permitted to continue with workforce certificate coursework.

At the Workforce Certificate Program 75 Percent Point

Once students have completed 75 percent of the coursework of their workforce certificate program of study, they must earn a TABE score that meets or exceeds the exit requirement. If students have not earned a TABE score that meets or exceeds the exit requirement by the 75 percent completion point of their program, they must enroll only in VPI coursework. Once the student has earned a TABE score that meets or exceeds the exit requirement, the student will be permitted to continue and complete workforce certificate coursework.